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1. Introduction
At Sounds Like Women ("we," "us," or "our"), we are committed to protecting your privacy and ensuring that your personal data is handled safely and responsibly. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website soundslikewomen.com (the "Site"). We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.
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2. Information We Collect
We may collect and process the following types of information:
2.1 Personal Data
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Personal Identification Information: Name, email address, postal address, phone number, and other contact details you provide when you sign up for newsletters, make a donation, participate in our events, or otherwise interact with us.
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Financial Information: Payment details when you make a donation or purchase from our online shop.
2.2 Non-Personal Data
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Log Data: Information such as IP address, browser type, operating system, and pages visited, which is automatically collected by our Site.
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Cookies and Similar Technologies: We may use cookies and similar tracking technologies to enhance your experience on our Site. You can manage your cookie preferences through your browser settings.
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3. How We Use Your Information
We use your personal data for the following purposes:
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To Process Donations: To process and acknowledge your donations, send receipts, and communicate with you about your donation.
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To Communicate with You: To send newsletters, updates about our work, fundraising appeals, and other communications that may be of interest to you. You can opt out of these communications at any time.
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To Manage Events and Campaigns: To register your participation in events, challenges, or campaigns we organize.
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To Improve Our Site and Services: To analyze how our Site is used and improve the services we offer.
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To Comply with Legal Obligations: To fulfill our legal and regulatory obligations, such as financial reporting and record-keeping.
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4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
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Consent: When you have given your consent for specific purposes, such as receiving marketing communications.
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Contractual Necessity: When processing is necessary for the performance of a contract, such as processing a donation or event registration.
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Legal Obligation: When we need to comply with legal or regulatory requirements.
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Legitimate Interests: When processing is necessary for our legitimate interests, provided that your rights and interests do not override those interests.
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5. Sharing Your Information
We may share your information with third parties in the following circumstances:
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Service Providers: We may share your data with trusted third-party service providers who assist us in operating our Site, processing payments, managing events, and other services.
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Legal Compliance: We may disclose your information if required by law or in response to legal processes, such as a court order or regulatory request.
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Charity Partners: With your consent, we may share your data with other charitable organizations with which we partner.
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6. International Data Transfers
As we are based in the UK, your data will be stored and processed in the UK. However, some of our service providers may process your data outside the UK. When this occurs, we ensure that appropriate safeguards are in place, such as standard contractual clauses, to protect your data.
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7. Security of Your Information
We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or damage. However, no data transmission over the internet can be guaranteed as completely secure.
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8. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:
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Right to Access: You have the right to request access to the personal data we hold about you.
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Right to Rectification: You can request correction of any inaccurate or incomplete data.
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Right to Erasure: You have the right to request that we delete your personal data, subject to certain conditions.
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Right to Restrict Processing: You can ask us to limit the processing of your data under certain circumstances.
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Right to Data Portability: You have the right to request a copy of your data in a structured, commonly used, and machine-readable format.
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Right to Object: You can object to the processing of your data based on legitimate interests or for direct marketing purposes.
To exercise these rights, please contact us at info@soundslikewomen.com. We will respond to your request in accordance with applicable data protection laws.
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9. Retention of Your Data
We retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, and as required by law. For example, we may retain your data for financial reporting and tax purposes.
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10. Children's Privacy
Our Site is not intended for children under the age of 13. We do not knowingly collect personal data from children under 13 without parental consent. If we become aware that we have collected such data, we will delete it promptly.
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11. Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read the privacy policies of any third-party sites you visit.
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12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Effective Date" will be updated. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.
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13. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Sounds Like Women
SN4 0DH
SWINDON
+44 (0) 7863173610
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You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated. You can find more information on the ICO website: ico.org.uk.